Accommodation
Accommodation in Moree is very tight during the Cotton Trade Show. Make sure you book a room well in advance. For assistance, ring the Moree Tourism accommodation hotline on 1300 362 442. This is not a booking service but will put you in contact with motels and hotels which still have rooms available.

Address, access and deliveries
The Trade Show venue is the Moree TAFE Agricultural Centre — located five km north of Moree on the Newell Highway. A loading ramp is available on site.

Access to the Trade Show site is by arrangement with the organisers and is always at the discretion of TAFE NEI.

Deliveries should be addressed to:

(Your Company — Your Site Number)
Australian Cotton Trade Show
C/- Moree TAFE Agricultural Centre
Newell Highway, Moree, NSW. 2400

Bark chips
Exhibitors can request bark chips to be delivered and spread on-site. The cost is $50 per cubic metre (spread). If you require bark chips please contact the organisers at least four weeks prior to the event.

Bookings
Simply fill out the On-Line booking form. A tax invoice will be automaticallly generated and sent to your email address. Please ensure you have read and fully understand the Terms and Conditions before signing the booking form. Sites will be reserved upon receipt of completed booking form.

Catering
During set up on the Monday and Tuesday prior to the Trade Show, the organisers will provide a complimentary barbeque and beverage service for exhibitors.
There are several food court areas and coffee stands strategically located throughout the venue on the Wednesday and Thursday. Caterers offer a delivery service to exhibitor sites. During the Trade Show the Bar will operate from 11 am. Council restrictions generally preclude the serving of food and drinks from sites.

Cleaning and rubbish removal
There are industrial skips and wheelie bins on site. It is the exhibitors’ responsibility to remove large crates and other packing material from the venue. On the Wednesday night cleaners will move through the site. On move-out day, exhibitors are required to leave the site as they found it. If additional costs are incurred in cleaning the site these costs will be passed on to the exhibitor.

Contact us:
If you have any questions please contact:

BOOKINGS:
Brian O’Connell:  Ph. (02) 6778 3255;  Mob. 0413 130 777;  Email.  brianoconnell@bigpond.com.

ADMINISTRATION:
David Dowling: Ph. (07) 4659 3555; Fax. (07) 4638 4520; Mob: 0417 703 169.

Email: tradeshow@greenmountpress.com.au
Website: www.cottontradeshow.com.au

Costs
See Site Costs on the Exhibitor Information page.

Cranes and forklifts
See “Bump in Bump out Details”.

Editorial for Trade Show Program and Preview
Apart from company profiles, the Trade Show program carries extensive editorial. If you are interested in providing editorial (preferably with images) please email your editorial to tradeshow@greenmountpress.com.au. along with your company profile. Sponsors and advertisers in the program will be given preference for editorial.

Electrical (power and lighting)
Each site is provided with a single-phase power outlet (240 volt). Indoor sites will also be provided with a track lighting system. If total power demand becomes excessive, exhibitors may be asked to turn off any hot water urns and other appliances. Three-phase power can be supplied upon request at a cost of $330 per site and can be ordered on the Website booking form.

Equipment hire
The Trade Show marquee provider can hire and install a wide range of additional marquees, tents and flooring. Other equipment available includes dual track lighting, water coolers, flagpoles, TV/video equipment, pot plants, brochure holders and extra furniture.
For further details call Garden City Party Hire on 1300 364 055 - please order well in advance to ensure availability.


Fax and photocopier facilities
The site contact fax number is 02 6752 6020. To assist with prompt delivery, please ensure that any faxes sent to you display your company name and site number. There is a photocopier available at the site.

Final payments
Full payment must be received by April 15, 2009 prior to the event. Exhibitors will not be included in the official program or be able to occupy a site until such payment has been made.

Fire regulations
Materials used on the stands must not be readily ignitable or capable of emitting toxic fumes should ignition occur. On-site fire equipment must be visible and accessible at all times.

Freight
Freight to and from the venue is the responsibility of individual exhibitors. Storage of early consignments will only be through arrangement with Moree TAFE Agricultural Centre, phone 02 6752 6011.

Hours of operation
Trade Show days: Hours of operation 8.30 am to 5 pm. Exhibitors will have access from 7.00 am. See also Bump in Bump out.

In-field Workshops
(See In-field Worksop information on this Website)
The TAFE venue has a large general machinery demonstration area.
Prime and Major site holders are not charged for these demonstrations, but we need to know the nature of any planned demonstrations so we can co-ordinate and promote them. Details need to be specified on the on-line booking form.

All exhibitors can demonstrate equipment at any time for potential customers as long as they are in the designated demonstration areas, observe all site safety procedures and follow any directions from the organisers.

Information on site
Information is available at the main entrance and at the Trade Show Information Booth near the food court area. If you need to contact any of the organisers on site the following numbers could be useful:

Brian O’Connell - 0413 130 777

David Dowling - 0417 703 169

Insurance
All exhibitors must organise their own public liability and general insurance (see Terms and Conditions). The movement and display of all the exhibits or other goods shall be at the risk of the exhibitor. Exhibitors must have public risk insurance (minimum $10,000,000) in respect of their individual stands, displays and exhibits and indemnify and hold indemnified each member of the Australian Cotton Trade Show organisation and its agents against all loss, damages, costs, claims and expenses, whatsoever arising out of their participation at the Trade Show.

Machinery cleaning facilities
A wash-down pad and facilities are located at the northern end of the Trade Show site. Please ensure all machinery arrives on the site clean and is washed down before departure.

Parking
A special parking area has been set-aside for exhibitors. Please follow the directions of the Parking Controllers and present your exhibitor ID for access to this area. All vehicle access to the Trade Show will be through the car park entrance to avoid highway congestion.

Payments
Upon receipt of the booking form, exhibitors will be sent a tax invoice. Payments are non-refundable unless in the event of exceptional circumstances and only at the discretion of the organisers. Site allocation cannot be guaranteed until the booking has been made.

Full payment must be received by April 15, 2009.

Direct bank deposits should me made payable to:

Australian Cotton Trade Show
BSB 084 961
Acc 55-404-0899
Please include your company name when making bank deposit.

Cheques should be made payable to:

Australian Cotton Trade Show
PO Box 766
Toowoomba 4350

Exhibitors can also elect to pay by credit card at the on-line booking page - a surcharge applies.

Safety
The safety of everyone at the venue is a prime concern. Physical barriers and attendants must be provided and present on any stand that has moving equipment. Instructions regarding safety issues from the SES, the organisers and fire authorities must be complied with at all times.

Security
Licensed professional security guards will be on duty on Monday, Tuesday, Wednesday and Thursday nights from 5.00 pm to 8.00 am the next morning. If you have any special security needs please contact the organisers. The organisers suggest that valuable items are stored carefully.

Seminars
High profile Australian and International speakers are being invited for the morning seminar sessions. These speakers are a major attraction in their own right. They help bring the crowds through the gate early in the day while allowing visitors plenty of time to visit exhibitors.
A limited number of commercial seminars will be available after these general sessions. Prime and major site holders are entitled to some complimentary seminars as part of their package. Other exhibitors wishing to book a 20 minute commercial seminar session should contact the organisers.

Site plan
A PDF of the 2009 site plan is available from the Exhibitor Information drop down menu - or click HERE

Storage
Exhibitors should arrange off-site storage for any shipping containers, machinery crates and packing material that they are likely to require again during move-out.

Telephone lines
Trade Show exhibitors can request a standard Telstra land line or a high speed wireless connection from the organisers. There is a charge for these connections. The request must be lodged at least four weeks before the event

Transport
Airlines: Moree is serviced daily from Sydney by Qantas.
Taxis: Moree Radio Cabs can be contacted on 02 6752 2753.

Water to site
Exhibitors that require water to their site for demonstration purposes should contact the organisers. If you have special requirements that cannot be met from the existing supply system, there may be a connection fee. When erecting marquees or tents please be aware that there is a network of underground water pipes on the site.

If you require any further details contact - Brian O'Connell: P. 02 6778 3255; M. 0413 130 777; E. brianoconnell@bigpond.com